Chelmer Veterans Annual General Meeting
The Riverside Pub, Chelmsford
Wednesday 28th November 2018
Those present. Ted Woodgate, Dan Porter, Charlie Lacey, Paul Lowe, Geoff Redding, Phil Adcock, Colin Bloor, Geoff Monk, Les Gray and Alan Porter
Apologies from David Griffiths, Chris Baker, Gary Thomas, Jeff Gregory, Phil Pond, Graham Boxer, Ken Hodges, John Woodrow, Brian Robinson.
Chairman report
Ted Woodgate, the Chairman, began the meeting with reference to the “crisis” meeting that took place in October. He said that the previous season had been disappointing for a number of reasons, these being injuries, date errors and in one instance an impossible weather situation. He referred to the victories against Two Counties and the Essex Police with particular reference to the first as they are one of the strongest veteran teams in the area. There had been problems with getting complete teams at some games, however looking at the attendees at the AGM, together with the apologies above, plus other players, providing communication improved, there should certainly be enough players to complete the fixtures in 2019. He made reference to players that had been introduced to the side by Gary Thomas and Chris Baker and that these players wanted to participate in 2019.
It was paramount that players used the website to announce their availability which would make team selection much easier.
He also made reference to Dan Porters role as president of the club and his continued, greatly appreciated, assistance.
Treasurer report
Geoff Redding reported that there was a credit balance of £570.84 in the clubs bank account which enabled the club to pay any immediate bills. He stated that the following costs would be incurred, insurance around £300 the hire of the pitch at Stock £65.00 and the need to buy a supply of balls. The current membership fees of £10 annually and £10 match fee per player, appeared adequate, hence the small surplus from the 2018 season.
Fixtures Secretary report.
Although Graham Boxer was not at the meeting he had provided a draft fixture list for 2019. There were still some matches to be agreed but as such an early stage a lot of progress had been made.
Motions to the Meeting.
There were a number of topics for discussion by the meeting.
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It was evident from the website that updating was needed. Contact details for some players were not complete and without this, selection became a long drawn out process. Concerns were raised about the influence of the new GDPR rules however this was not deemed to be a problem.
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A Website Manager was vital. The website can allow more than one person to have access rights.
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Tea rota
Election of Officials
It was agreed that the number of officials would increase to seven and that there would be meetings during the season to ensure that problems were being dealt with rather than pushed to one side. The individuals mentioned below form this committee.
Chairman: Ted Woodgate agreed to stand; he was nominated by Dan Porter and seconded by Colin Bloor.
Treasurer: Geoff Reddin advised that he was standing down from the post. The Chairman thanked Geoff for his work. Les Gray agreed to stand. He was proposed by Ted Woodgate and seconded by Geoff Monk.
Fixtures Secretary: Graham Boxer had agreed to continue in the role. This was proposed by Ted Woodgate and seconded by Alan Porter.
Website manager: This is a new role. Paul Lowe agreed to stand. He was nominated by Colin Bloor and seconded by Phil Adcock.
Club Captain: David Griffiths agreed to continue in the role. He was nominated by Phil Adcock and seconded by Colin Bloor. Phil Adcock agreed to be Vice Captain
Minutes secretary: Alan Porter was asked to take on this new role and agreed. He was nominated by Ted Woodgate and seconded by Charlie Lacey.
Player without portfolio. Charlie Lacey was proposed for this new role by Ted Woodgate and seconded by Les Gray.
Any other matters and action points.
As mentioned previously, it is vital that the details of the players, e mail addresses, mobile phone numbers is available and kept up to date.
Action: When Paul Lowe has access to the website and has had time to consider how the website can be best used, he should liaise with Ted Woodgate concerning players that can be removed from the website. A procedure to be made available for new players joining the club.
Finance.
Action: Details to be passed from Geoff Redding to Les Gray, a forecast to be put together for 2019. When this has been completed a decision will be made about annual and match fees for 2019.
Availability:
Action: When the draft 2019 fixture list is agreed and put on the website, all players to update their availability. Most retired players are aware of holiday dates and other arrangements and if they should complete availability for as much of the season as possible, or at least one month in advance of the game. There will be allowances for those players still working
Format of the games:
It was agreed that the Captain will agree this with the opposing Captain before the start of play.
Tea Rota:
Action: It was agreed that we would keep this “in house”. Alan Porter and Phil Adcock agreed that they would be willing to prepare tea on two occasions during the season, however more volunteers were needed. Volunteers should make themselves known to Chairman Ted.
Pre season nets:
Action: Charlie Lacey agreed to manage this and to advise players of dates at the indoor nets. In addition outdoor fielding practice would be arranged with the assistance of Dan Porter.
Facebook page
Action: Charlie Lacey agreed tp set up a Facebook page for the club.
Alan Porter
29th November 2018.